It is normal for families to have a requirement for care for a set number of days (eg. 3 days every week), but many have flexibility around choosing what days of care they require.
Council sends late / mid year allocation child to service.
Add NEW child to system – use the “Add New Child” button. Adding a new child
Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application
CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application
Email family the Offer Acceptance Form email template:
Sending an email to one child at a time
Sending a bulk / mass email to less than 100 email addresses
Sending a bulk / mass email to more than 100 email addresses
In the scenario where the Service is wanting to push through a late enrolment quickly, this step can be skipped (from a system process perspective).
Family submits Waitlist Application Form via link on Service’s website
Add NEW child to system – use the “Add New Child” button. Adding a new child
Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application
CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application
Allocate multiple children to your service using the Allocation Engine:
Email family the Program Preference Form email template:
Sending an email to one child at a time
Sending a bulk / mass email to less than 100 email addresses
Sending a bulk / mass email to more than 100 email addresses
Submit Program Preferences on behalf of the family – use the “TY – Submit Program Preference” or “NY – Submit Program Preference” buttons:
Allocate multiple children to programs using the Allocation Engine:
Allocate an individual child to a program:
Changing a child’s allocated program:
Email family the Enrolment Form email template:
Sending an email to one child at a time
Sending a bulk / mass email to less than 100 email addresses
Sending a bulk / mass email to more than 100 email addresses
Council sends annual allocation list to service.
Forward allocation list to support@enrolnow.com.au for upload (allow 7 days)
Council sends late / mid year allocation child to service.
Add NEW child to system – use the “Add New Child” button. Adding a new child
Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application
CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application
Council emails the family the offer and asks them to submit the Offer Acceptance Form. Upon accepting the offer, the child’s status will update to Offer Accepted and you will then be able to start engaging with the family directly.
Council sends annual allocation list to service.
Forward allocation list to support@enrolnow.com.au for upload (allow 7 days)
Family submits Council application form with service and program preferences. Child becomes visible in your EnrolNow system. You are not yet able to engage directly with the Family.
Family submits Council application form and service preferences. Once the Council has allocated the child to your service, the child will become visible in your EnrolNow system. You are not yet able to engage directly with the Family.
Email family the Offer and Allocate Form email template:
Sending an email to one child at a time
Sending a bulk / mass email to less than 100 email addresses
Sending a bulk / mass email to more than 100 email addresses
Submit Form on behalf of the family – use the “TY – Allocate Program” or “NY – Allocate Program” quick action buttons on a child record.
Email family the “Welcome to Kindergarten Offer and Program Allocation” email template:
Sending an email to one child at a time
Sending a bulk / mass email to less than 100 email addresses
Sending a bulk / mass email to more than 100 email addresses
In the scenario where the Service is wanting to push through a late enrolment quickly, the service can use the Quick Action option on a child record to Allocate Program
Allocate program for families – use the “TY – Allocate Program” or “NY – Allocate Program” quick action buttons on a child record.
