EnrolNow +

NSW Community Preschools

Seamless integration. Smarter compliance. Less admin.

Purpose-Built for
NSW Community Preschools

EnrolNow is proud to deliver a complete, fully integrated solution for NSW community preschools with comprehensive features, connections and APIs for ECEC funding and compliance requirements.

No more double-handling data, manual uploads, or outdated spreadsheets.


With EnrolNow, your preschool can focus on what truly matters, children and families – while we support you with data and compliance.

Schedule a Demo

–  Purpose-Built for NSW Community Preschools – 

Why EnrolNow

Built exclusively for Community Preschools

No unnecessary Long Day Care (LDC) functions.

Designed in alignment

with industry or ECE sector frameworks, policies, and data standards.

Future-proofed

ECE sector requirements evolve, you can be confident your system will evolve with them.

Customised

for your unique service and community.


Always-evolving

System updates as state requirements evolve.

Enhanced compliance

through direct connectivity to the state’s early childhood infrastructure

Integration Features

Weekly Automatic Data Sync

Your data is automatically synced each week via API — ensuring accuracy, compliance, and peace of mind.

  • Automated transfer of key enrolment and service data into the state’s secure platform.

Digital Consent Forms

EnrolNow simplifies the collection and management of required forms:

  • Data Sharing Consent
  • Transition to School Digital Consent Form
  • Fee Relief Form

Each form is prefilled with child and service details, emailed to families for digital completion, and automatically saved as a PDF on the child’s record.

Educator Digital Consent Forms

Easily send and store educator consent forms digitally.
Once completed, each form is securely attached to the educator’s record – ensuring your documentation is always current and accessible

Attendance Data Integration

Our Digital Sign In/Sign Out (SISO) system automatically syncs attendance data via API – removing manual entry and ensuring real-time accuracy.

Streamlined with Transact

EnrolNow’s Transact module streamlines your preschool’s financial management:

  • Integrated payments and direct debit options
  • No CRN required
  • Supports term-based billing
  • Designed for Fee Equity compliance

NSW Technology Selection Approved

EnrolNow meet all requirements as listed on the CCMS Technology Selection Guide

Capture identifiable fields

The software can capture identifiable fields and other information including:

  • Child details, including disability
  • Parent/carer details
  • Enrolment particulars
  • Attendance
  • Service and provider details
  • Fees and Funding

Data storage

– Software stores all the data in Australia.

– Data is stored on a cloud-hosted solution.

– Software can securely store all the attachments provided by parents/carers.

Reporting

– Ability to provide single consolidated reporting on enrolment and attendance.

– Software has the capability to support data transfer requirements for community preschools.

Privacy

– Software complies with the Privacy Act 1988 (Cth).

Security

– The software has secure logins and authentications in place and has data access restrictions based on role.

– Data is backed up and encryption is available.

Designed for Compliance.
Built for Simplicity.

Our system has been designed to align with the ECE policies, frameworks, and data requirements – meaning your service can stay confident, compliant, and up to date with the latest sector changes.

Schedule a Demo

Contact

(03) 4052 1111
hello@enrolnow.com.au

©2026 EnrolNow. Site by Studio 21

Through industry-specific software, we enable highly efficient, informed enterprises today, for brighter futures tomorrow.

Program Preferences Example Scenarios

Scenario 1

Council sends program preference form to family. Child is created in your EnrolNow system.

Allocate Days Example Scenarios

Scenario 1

Allocate a child to their days by updating the “Current Allocated Days” field or the “Upcoming Allocated Days” field located on the child’s profile.

Allocate Days and Room Example Scenarios

Scenario 1

Allocate a child to their days by updating the “Current Allocated Days” field or the “Upcoming Allocated Days” field located on the child’s profile.

Allocate a child to their room by updating the “Current Allocated Room” field or the “Upcoming Allocated Room” field located on the child’s profile.

Program Acceptance Example Scenarios

Scenario 1

Once a child has submitted their additional days preferences, on the child record they must be manually allocated their days under the “Current/Upcoming Allocated Days (Unfunded)” field.

Program Acceptance Example Scenarios

Scenario 1

Email family the “Additional Unfunded Days” email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Scenario 2

In the scenario where the group is wanting to progress an application internally, the service can use the Quick Action option on a child record to submit additional days form and update status of child to “Program Accepted”

Add Child Example Scenarios

Scenario 1

Council sends late /  mid year allocation child to service. 

Add NEW child to system – use the “Add New Child” button. Adding a new child

Scenario 2

Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application

Scenario 3

CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application

Add Child Example Scenarios

Scenario 1

Council sends annual allocation list to service.

Forward allocation list to support@enrolnow.com.au for upload (allow 7 days)

Allocate Program Example Scenarios

Scenario 1

Allocate program for families – use the “TY – Allocate Program” or “NY – Allocate Program” quick action buttons on a child record. 

Offer Process Example Scenarios

Scenario 1

Email family the “Welcome to Kindergarten Offer and Program Allocation” email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Scenario 2

In the scenario where the Service is wanting to push through a late enrolment quickly, the service can use the Quick Action option on a child record to Allocate Program

Offer and Allocate Program Example Scenarios

Scenario 1

Email family the Offer and Allocate Form email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Scenario 2

Submit Form on behalf of the family – use the “TY – Allocate Program” or “NY – Allocate Program” quick action buttons on a child record. 

Service Allocated Example Scenarios

Scenario 1

Family submits Council application form and service preferences. Once the Council has allocated the child to your service, the child will become visible in your EnrolNow system. You are not yet able to engage directly with the Family.

Program Preferences Example Scenarios

Scenario 1

Family submits Council application form with service and program preferences. Child becomes visible in your EnrolNow system. You are not yet able to engage directly with the Family.

Offer Process Example Scenarios

Scenario 1

Council emails the family the offer and asks them to submit the Offer Acceptance Form. Upon accepting the offer, the child’s status will update to Offer Accepted and you will then be able to start engaging with the family directly.

Offer Process Example Scenarios

Scenario 1

Email family the Offer Acceptance Form email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Scenario 2

In the scenario where the Service is wanting to push through a late enrolment quickly, this step can be skipped (from a system process perspective).

Add Child Example Scenarios

Scenario 1

Council sends annual allocation list to service.

Forward allocation list to support@enrolnow.com.au for upload (allow 7 days)

Scenario 2

Council sends late /  mid year allocation child to service. 

Add NEW child to system – use the “Add New Child” button. Adding a new child

Scenario 3

Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application

Scenario 4

CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application

Enrolment Example Scenarios

Scenario 1

Email family the Enrolment Form email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Program Allocation Example Scenarios

Scenario 1

Allocate children to programs using the Allocation Engine:

Allocation Engine Overview

Using the allocation engines to commit allocations

Scenario 2

Changing a child’s allocated program:

Changing a child’s allocated program

Program Preferences Example Scenarios

Scenario 1

Email family the Program Preference Form email template:

Sending an email to one child at a time

Sending a bulk / mass email to less than 100 email addresses

Sending a bulk / mass email to more than 100 email addresses

Scenario 2

Submit Program Preferences on behalf of the family – use the “TY – Submit Program Preference” or “NY – Submit Program Preference” buttons:

Add or Update a Child’s Preferences

Service Allocation Example Scenarios

Scenario 1

Allocate children to your service using the Allocation Engine:

Allocation Engine Overview

Using the allocation engines to commit allocations

Waitlist Example Scenarios

Scenario 1

Family submits Waitlist Application Form via link on Service’s website

Scenario 2

Add NEW child to system – use the “Add New Child” button. Adding a new child

Scenario 3

Register an existing child for a NEW program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change an Application

Scenario 4

CHANGE a child’s program type or care period – use the “TY – Add or Change Application” or the “NY – Add or Change Application” button. Add or Change and Application

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