Our annual re-enrolment process has been a breeze

Latrobe City Council

Latrobe City Council’s Central Kindergarten Registration Scheme ensures the whole community has access to a fair, equitable and timely system for processing kindergarten enrolments. Whilst 24 of the kindergarten services are managed and operated by the council, the scheme also includes 6 privately run services in their offer.

EnrolNow One enables Latrobe to manage all aspects of the registration and enrolment process with the flexibility of being able to accommodate both managed and private services in the one centralised project. The ability to customise so many components including; email communications, program configurations, online registration and enrolment forms as well as work flow, has been critical to tailoring the software platform to support the unique Latrobe requirements.

TRY Australia

EnrolNow commenced working with TRY Children’s Services in July 2020 and provided the software solution to manage the enrolment processes and invoicing for 36 TRY kindergarten services. Functionality supported by EnrolNow:

  • Waitlist application form for some services with no centralised enrolments scheme
  • Upload of lists from council, as they are submitted by the LGA
  • Welcome email with program preference form
  • Offer email with confirmation of program details
  • Transact module allows TRY to email all parents with fee schedule, accepts the TRY fee policy and terms, setup eDDRs, invoice parents, collect payments reconcile payments

Implementation Time: 5 weeks
Number of services: 39
Number of Children: 3117
Previous System: Qikkids

KINGSTON

EnrolNow commenced working with City of Kingston to support their centralised enrolments scheme. Functionality supported by EnrolNow:

  • Waitlist application form
  • Allocation Engine with customised priority of access rules and integrated GPS distance calculator (a new EnrolNow build for Kingston)
  • Data migration of waitlists held at a service level
  • Offer email with confirmation of service to parents
  • EnrolNow presented service meetings to assist in communication of the new process
  • Limited access license for each service

Implementation Time: 3 months
Number of services: 26
Number of Children: 1139
Previous System: Xpedite

The platform is very user friendly and time saving

CPSG

EnrolNow commenced working with CPSG to support their centralised enrolments, from the point of application through to day to day management of the regional services.Functionality supported by EnrolNow:

  • Waitlist application form 
  • Prioritisation of applications and allocation engine
  • Offer email with program confirmation and customised enrolment form to parents
  • Customised reporting
  • CRM and customised email campaigns
  • Digital Sign In Sign Out

Implementation Time: 5 weeks
Number of services:  8
Number of Children: 179
Previous System: Excel

Mayfield Childcare Group

Mayfield Childcare Group have recently rebuilt all their centre websites (over 20 individual sites) to ensure consistency of brand and better portray their mission to “raise the bar of early childhood education by ensuring all centres provide exceptional quality care and education” . When launching the new websites, Mayfield recognised the need to offer website visitors a clear call to action, where parents can immediately take action on their enquiry. These calls to action are flexible to meet different customers needs with both general enquiries, tour bookings and applications supported by EnrolNow.

Mayfield Childcares focus on delivering high quality childcare does starts at the point a family first researches care options, so they were eager to ensure the call to action on their websites match this high quality aspiration.

With over 60% of bookings being made outside of business hours, Mayfield centres have reduced the admin for centre managers, and increased their number of tours booked. Some Centre Managers even call it the their website’s ‘magic button’.

Our centre is running at full capacity with the help of EnrolNow.

Brookville Kindergarten

Brookville Kindergarten is a committee run kinder managed by a dedicated group of parents. EnrolNow was engaged to create efficiencies in their very specific and manual enrolment tasks. The EnrolNow One platform has streamlined their entire process. From waitlist application, collecting program preferences, making offers, through to enrolments. All processes have been taken online with automated process management, through customised forms and emails. The EnrolNow One platform is a CRM database that enables Brookville Kindergarten access any child’s record, at any time, from anywhere.

ECMS

ECMS manage waitlist processes for over 30 sessional kindergartens centrally. EnrolNow was engaged to build customised waitlist application forms for families to submit preferences online to the central team, driving a massive reduction in data entry from the ECMS enrolments team.

The waiting list feature, literally runs itself.

Little Paddington Early Learning Centre

Little Paddington is a privately owned centre. With close to 100% occupancy the EnrolNow focus is on utilising flexible care requirements to fill every vacancy as quickly as possible. EnrolNow Plus considers all combinations that will result in a match between vacancies and applications from families, whilst ensuring that centre specific allocation rules are met and that occupancy opportunities are maximised. The algorithm’s recommendations mean that Little Paddington can reach optimal occupancy with a click of a few buttons.

“We have been using EnrolNow for a few months and have found the program very user friendly and time saving. Our annual re-enrolment process has been a breeze, and not to mention the waiting list feature, which literally runs itself. You never have to worry about who is next on the waitlist as it is all pre-populated for you. Our centre is running at full capacity with the help of EnrolNow.”

AMIGA Montessori

AMIGA Montessori operates 16 childcare centres in Victoria and South Australia. Many of their centres are in close proximity to each other, and therefore the ability to generate enquiries with centre flexibility across their portfolio of centres is significant to their occupancy. EnrolNow Plus ensures only relevant clusters of centres are offered to parents when submitting an application. Forward planning and occupancy projections are also key to AMIGA’s business, EnrolNow Plus enables both the functionality to lock in offers & future care but also the visibility at a group level to forecast.

Monash University

Monash University were looking for a centralised registration system for 3 separately managed and run childcare centres. EnrolNow ensures that families can nominate preferences for multiple centres without creating an administrative burden for centre managers. EnrolNow Plus supports centres to prioritise student and staff members for enrolments.

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Proven Results

“It was easy to use, I clicked on the link, quickly updated my child. Then it even asked if I would like to also update my other child’s records. So much easier than having to fill out a paper form and remember to return it.”

Jacqui, Parent of three

“I very much enjoyed working with you as we get the whole thing up and running. You have proven to be extremely flexible and helpful, it is much appreciated.”

Kylie Hogan, President Nagle Preschool
When an offer is accepted, I am able to elect to send off all our paperwork automatically with a customised message explaining our enrolment process, this is such a time saver! Thanks to EnrolNow for filling a gap in the market and providing a wonderful, user friendly solution.
Nicole Taylor, Director | The Berry Patch Preschool Kellyville Ridge

“We have been using EnrolNow for a few years now and have found the program very user friendly and time saving. Our annual re-enrolment process has been a breeze, and not to mention the waiting list feature, which literally runs itself. Our centre is running at full capacity with the help of EnrolNow.”

Tahnee, Little Paddington Childcare and Kindergarten

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