For many NSW Community Preschools, enrolment is no longer simply a matter of taking in a form and putting a child’s name on a list.
Families want a seamless online experience. Admin teams require transparency on applications, waitlists, offers, acceptances, payments and funding information. At the same time, many preschools already have finance processes and accounting software that are effective for their service.
That’s where flexibility comes in.
EnrolNow supports NSW Community Preschools to manage the enrolment journey in a more organised and connected manner, without requiring all services to go through the same payment and invoicing process.
Whether your preschool wants to use EnrolNow Transact or continue with your current accounting software, EnrolNow provides your team with the tools to manage enrolments clearly, while also capturing the funding information needed for government reporting and system sync.
Why NSW Community Preschools Are Reviewing Their Current Systems
There is a growing interest in reviewing existing enrolment and administration systems at many Community Preschools throughout NSW.
In some instances, their current platform has become too rigid. In others, the enrolment process is creating more manual work than it should. Admin teams might be managing spreadsheets, emails, forms, waitlists, payment records and funding information in multiple systems.
This can make it more difficult to manage the enrolment process over time.
Common challenges include:
- Poor visibility of applications and waitlists
- Too much manual data entry
- Difficulty tracking enrolment offers and acceptances
- Poor communication with families
- Finance workflows that do not suit the preschool’s existing processes
- Confusion around payment, invoicing and funding records
- Additional admin during peak enrolment periods
The ideal software for Community Preschools should simplify enrolment management. It should complement your preschool, not the other way around.
For a broader overview of EnrolNow’s complete solution for NSW Community Preschools, visit our NSW Community Preschools page.
A More Flexible Way To Manage Enrolments
EnrolNow is intended to provide preschools with greater choice.
EnrolNow can be used to manage the core enrolment process for your service, such as applications, waitlists, offers, family information and enrolment records. From there, you can select the payment and invoicing configuration that is best suited for your preschool.
For a connected payment and transaction experience, some services may wish to use EnrolNow Transact. Others might want to continue using their current accounting software for invoicing and finance management.
Both options are available.
This allows NSW Community Preschools to enhance their enrolment process without having to overhaul their accounts management.
You Do Not Have To Use EnrolNow for Invoicing
The great thing about EnrolNow for NSW Community Preschools is that it doesn’t need to be a replacement for your accounting software.
If your preschool has an existing invoicing system that is effective, you can keep using it.
EnrolNow can help you with your enrolment process, and your team can handle the invoicing process in your current accounting system. This is particularly useful for preschools that have finance procedures, internal reporting needs, or accounting systems that they are not able to leave behind.
If your service requires a more connected transaction solution, you can choose to use EnrolNow Transact.
The key is that your preschool has options.
You can leverage the components of EnrolNow that best suit your enrolment process, and maintain control over payment and invoicing.
Use EnrolNow Transact or Keep Your Own Accounting Software
Each preschool has its own approach to finances.
Some services prefer to have payments and transactions tied tightly to the enrolment process. Others prefer to have enrolments handled in one system and invoicing and accounting in their current finance software.
EnrolNow supports both approaches.
EnrolNow Transact provides a connected transaction option for preschools, which can be used in conjunction with the enrolment process. This can help services to process payments more efficiently and make the process easier for families.
EnrolNow can also handle the enrolment process without taking over the invoicing process for preschools that want to use their own accounting software.
This flexibility is significant for NSW Community Preschools as it minimises disruption. You don’t need to overhaul your entire finance process to enhance the way enrolments are managed.
A Better Experience for Families
Enrolment is one of the first meaningful experiences a family will have with your preschool.
When the process is confusing, slow, and too manual, it can lead to unnecessary frustration for families and additional work for staff.
EnrolNow can help to make the enrolment process smoother and more professional from the start.
Families can complete enrolment steps online, provide the required information, submit documents and move through the application process more easily.
For preschool teams, this translates to less missing information, less back and forth communication, and a better understanding of where each family is at.
Admin teams are not the only ones who benefit from a better enrolment experience. It also enables families to feel more confident and supported from the first time they interact with your service.
Better Visibility for Preschool Admin Teams
Preschool teams are busy and want to see what is going on at a glance across enrolments.
EnrolNow provides an organised approach for admin teams to manage applications, waitlists, offers and enrolment records.
Your team can keep important enrolment data in one place, rather than in a bunch of emails, spreadsheets and manual reminders.
This can help with:
- Tracking new applications
- Managing waitlists
- Reviewing enrolment status
- Sending and tracking offers
- Maintaining family information in order
- Reducing manual follow-up
- Supporting better internal handover
- Reducing pressure during peak enrolment periods
This visibility can make a significant difference for Community Preschools with small admin teams. It keeps staff organised, minimises unnecessary mistakes and allows your staff more time to spend with families.
Designed To Fit Around Your Preschool
There is no one right or wrong way to run a NSW Community Preschool.
There are accounting systems in place for some services that have been in place for a long time. Some have specific committee reporting requirements. Others are seeking a more integrated payment and enrolment process.
EnrolNow is intended to accommodate these differences.
EnrolNow does not impose a single workflow on all preschools, but provides your service with the structure to manage enrolments correctly, while allowing you to choose the payment, invoicing and accounting options that suit your team.
This means your preschool can enhance the enrolment process without causing any unnecessary disruption for your team.
Is EnrolNow Suitable for Your NSW Community Preschool?
EnrolNow may be a good fit if your preschool:
- Seeks a more efficient enrolment and waitlist system
- Requires better visibility of applications, offers and acceptances
- Wants to reduce manual admin and duplicated data entry
- Needs flexibility around invoicing and accounting software
- Wants to be able to use EnrolNow Transact
- Needs to record government funding information clearly
- Wishes to make the enrolment process more seamless for families
- Is seeking a system that will fit the current operation of your preschool
The problem for many NSW Community Preschools is not simply finding enrolment software. It’s identifying a system that fits into their current processes, not one that requires them to change everything.
EnrolNow can help with that.
Looking for a More Flexible Enrolment System?
EnrolNow provides your NSW Community Preschool team with a more flexible approach to managing applications, offers, waitlists, payments and funding records.
EnrolNow Transact can be used, or you can remain with your own accounting software for invoicing.
In either case, your preschool can enhance the enrolment process for families, cut down on manual admin and maintain vital funding details recorded for government system sync.
Request a demo to discover how EnrolNow can help your NSW Community Preschool.
FAQs
Do NSW Community Preschools need to use EnrolNow for invoicing?
NSW Community Preschools are not required to use EnrolNow for invoicing. If your preschool is already using accounting software that is suitable for your team, you can use the same software and manage enrolments using EnrolNow.
Is EnrolNow Transact available for our preschool?
Yes. EnrolNow Transact is an option for preschools who wish to have a connected payment and transaction system as part of the enrolment process.
Will we be able to continue using our current accounting software?
Yes. EnrolNow provides flexibility in finance workflows, allowing your service to use the finance software that is best suited for your team.
Will government funding information be recorded?
Yes. State government funding information can still be entered into EnrolNow and be ready to be synced to the relevant funding system.
Can NSW Community Preschools use EnrolNow?
Yes. EnrolNow can assist NSW Community Preschools with enrolment applications, waitlists, offers, family records, payment options and government funding information.
What makes EnrolNow different?
EnrolNow provides flexibility for preschools. Your service can manage enrolments through EnrolNow, and you can decide whether to use EnrolNow Transact or your own accounting software.
